Letters and Correspondence Translation

Precision, Tone, and the Culture of Communication

Translating letters and correspondence is the art of balancing linguistic precision, the appropriate tone, and cultural context. Every letter—whether business, personal, or official—must sound natural in the target language while preserving the intent of the original message. That is why our translators pay close attention to style, etiquette, and formality, ensuring the final text feels both professional and relatable.

What We Translate

• Business correspondence: proposals, inquiries, orders, invitations, urgent requests, complaints, payment reminders, and responses to offers

• Official letters: communication with authorities, institutions, schools, embassies, etc.

• Personal and private letters: personal messages, letters to family or friends, thank-you notes, congratulations, and condolences

• Cover letters / Letters of motivation: applications for universities, job positions, grants, internships, or volunteer programs

• Corporate communication: internal memos, announcements, cover letters, and invitations to meetings or conferences

The Translation Process

Letter or draft submission – The client sends us the document or its draft.

Style selection – We agree on whether the text should be formal, informal, personal, or corporate.

Translation with target-country etiquette in mind – We preserve cultural nuances (e.g., differences in salutations and sign-offs).

Native speaker proofreading – This ensures the text sounds completely natural.

Final delivery – You receive the translation in a standard text format or formatted directly into an official template.

Turnaround Times

• Short letters: within 24 hours

• Business and official letters: 1–2 business days

• Extensive correspondence or ongoing communication: by agreement

• Express translation is available upon phone arrangement—typically on the very same day.

Language Combinations

We translate letters from and into more than 50 languages, including all major European and global languages:

English, German, French, Italian, Spanish, Russian, Ukrainian, Polish, Hungarian, Croatian, Romanian, Chinese, Japanese, and more.

What You Get From Us

• An accurate translation with the appropriate tone and format

• Style consultation (formal vs. informal)

• Proofreading by a native speaker

• Option to translate directly into a company template or form

• Express delivery when needed

Pricing

• The price depends on the language, length, and level of formality of the letter.

• As a guide, prices start from 290 CZK per standard page.

• We will gladly prepare an exact quote once you send us the text for review.

Fun Fact / Note of Interest

Our translators have extensive experience translating official correspondence for ministries, embassies, and international corporations, as well as personal letters, applications, and letters of recommendation where empathy and natural expression are key.